Finance & IT Officer

Job Title: Finance & IT Officer (p/t)

Reports To: Head of Finance & IT

Key Relationships: Programming Team, Marketing Team, HR

Annual Salary: £35,000

Job Purpose

The Finance & IT Officer’s role is to support the Head of Finance & IT in operating a robust finance function for the Company.   This will include timely reconciliation of key control accounts, ensuring payment of suppliers and staff within agreed timeframes and cashing up and banking following shows.   It will also involve supporting the provision of IT services to the Company in liaison with our third-party provider, FocusedIT.

Key Responsibilities

Accounts payable & receivable

  • Processing invoices, payments & receipts.
  • Raising invoices for show deposits, group bookings and other ad-hoc amounts receivable.
  • Reconciling supplier statements.
  • Following up on amounts due to the Company from customers.

Payroll & administration

  • Collating timesheets for weekly staff from the various departments.
  • Preparing the weekly payroll run on our payroll system and uploading the resultant file to the banking system for approval.
  • Preparing the monthly salary payroll on our payroll system and uploading the resultant file to the banking system for approval.
  • Liaising with our HR administrator to ensure that employee details on the payroll system are up to date.
  • Monitoring pension eligibility and sending monthly details of pensions payable to JOH’s pension provider.
  • Ensuring compliance with ITIS and Social Security deductions.
  • Reconciling the monthly submission report and completing the submission to Government.

Financial reporting

  • Preparing weekly reporting for various areas of the business and circulating to management.
  • Supporting the audit process.

Petty cash & expense claims

  • Managing petty cash and employee expense reimbursements.
  • Ensuring proper documentation and approvals.

Reconciliations

  • Daily bank reconciliations.
  • Reconciliation of restricted and deposit accounts.
  • Daily reconciliation of advanced ticket sales and box office takings.
  • Weekly and ad-hoc reconciliation of takings for the bars, cashing up and banking.
  • Monitoring of the income and wages control accounts to ensure that they reflect amounts due to the Company and amounts due to Government respectively.
  • Reconciling GST reclaimable from Government and arranging submission.

Show Settlements

  • Supporting the Head of Finance & IT in preparing settlement reconciliations and reports to be sent to show promoters following performances.

Stock & stock taking

  • Supporting the Front of House team with stock orders, reporting and stock taking on a monthly basis.

IT Support

  • General liaison with FocusedIT and providing support the Head of Finance & IT to ensure the IT function of the Company is fit for purpose and protected from cyber threat.

Person Specification

Essential Qualifications and Experience

  • Experience in finance tasks, purchase & sales ledger and knowledge of the operation of the nominal ledger.
  • Ability to post simple journals.
  • Good organisational skills and ability to work to a deadline.
  • Ability to prioritise multiple tasks.
  • Good communication and interpersonal skills.
  • Competent in Microsoft Office with a focus of Excel.

Desirable

  • Knowledge of our accounting system, Xero, or similar.
  • Knowledge of our payroll system, Ocerli (previously Offshore Payroll), or similar.
  • Knowledge of EPOS systems for tills such as our Touch Office system.
  • Experience of ticketing systems such as our Ticketsolve system.

Key Competencies

Excellent organisational skills

Problem-solving and decision-making

Attention to detail

Time management

Working independently

Multi-tasking

Communication skills

Teamwork and collaboration

Customer focus

Commitment to health, safety, and compliance

Working Conditions

You will be based in the administration office at the Jersey Opera House. The nature of the role means that you will be required to work in the office for a majority of your hours but some working from home may be discussed with your line manager.

For more information or to apply, please email your CV and cover letter to [email protected] 

Applications close at 5pm on Friday 13 November 2026.